Job #075 Property Manager for Muskoka Cottage Estate

Muskoka • Ontario • Full-time • Salary is based on experience • Live out or Live in

Property Manager required to manage all aspects of a large,  multiple building cottage in the Port Carling area of Muskoka. The role includes, but is not limited to, property maintenance, project management, liaising with contractors, negotiating contracts, staff management, assisting with the coordination and execution of events (with an event planner), managing budgets, providing concierge services to the family, establishing and maintaining SOPs, and generally attending to the needs of the family and looking after their well being. This is a full-time, live-out and year-round position that offers a benefit package and a generous salary for the right individual.

Position Title: Full-Time, Cottage Property Manager

Location: Port Carling, Ontario

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Property Manager Responsibilities:
  • This Cottage Property Manager position is responsible for the general management of a large, multiple building estate in the Port Carling area

  • Property consists of several acres and nine buildings

  • The Property Manager is responsible for the general upkeep of the exterior and interior elements of the property. The property and its buildings should be ready and fully detailed at all times for family visits.

  • The Property Manager tends to vendor management and scheduling of vendors in accordance with a preventive maintenance mandate

  • Work is scheduled and coordinated well in advance whenever possible to ensure the Principal’s expectations are met. Timeliness is key.

  • Rigorous negotiation of contracts related to the property. The Property Manager is to always represent the interests of the Principal during contract negotiation.

  • Project management to include management of construction, renovation, systems upgrades, landscaping projects, etc. The Property Manager ensures that projects are on schedule and on budget.

  • Seeing to the maintenance of property equipment 

  • Maintaining household budgets and records

  • Staff management of a full-time maintenance staff member, full-time housekeeper, with additional staff while the cottage is in season. Staff management may, on occasion, include sourcing, hiring of new staff members as well as releasing staff in accordance with established protocols.

  • Hiring of new staff will include the Property Manager conducting training to the standards of the Principal

  • Assisting household staff on an as needed basis

  • Inventory management in conjunction with other senior staff

  • Establishing with the Principal standards and protocols (SOPs) for all staff members. These should be captured into a written document that is shared with each staff member.

  • Management and care of valuables such as automobiles, boats, equipment, etc.

  • Running personal errands

  • Assisting in conjunction with the family office travel arrangements for the family

  • Regularly be in communication with the Principal and Family Office

  • Ensuring that the property is kept safe and secure

  • To be kept informed of the family schedule by liaising with the Executive Assistant 

  • Managing incoming calls and emails for family or guests and ensuring that they reach the party in a timely manner

  • Maintaining all records for the cottage property

  • Expense reconciliation and reporting

  • Peak season is between June and September

  • This position is full-time and year-round

  • Any other tasks that may be required from time to time

  • This job profile is dynamic and may change according to circumstances

Skills and Aptitudes:
  • Experience in private property management

  • Experience managing others – setting expectations, maintaining standards, motivating staff, performance evaluation, as well as hiring and firing in accordance  with established protocols

  • Knowledge of local vendors, contractors, trades is a definite asset

  • Experience with the management and trouble-shooting of mechanical systems

  • Being handy is a definite asset

  • A proven ability to plan ahead where property maintenance is concerned

  • A proven ability to execute preventive maintenance programs

  • Exceptional attention to detail for both interior and exterior environments

  • Solutions driven when faced with a problem

  • Summer is peak season (June to September) and the work schedule will reflect that

  • The Property Manager should be confident, take pride in what they do and possess effective staff leadership skills

  • Excellent communication skills are essential

  • Should be well-mannered and respectful

  • Strong ability to multi-task with excellent time management

  • Self-starter that can work effectively without oversight

  • Good computer skills particular with Microsoft Office products

  • The Property Manager should have a professional and well-groomed appearance

  • Must have a valid G-level driver’s license

  • Must have an Ontario Pleasure Craft Operator Card (Boating License) and the ability to operate boats

  • Must be prepared to sign a confidentiality agreement

  • Must hold current status to legally work in Canada

  • This is a non-smoking environment


© Portico Inc, 2019

Positions We Place
  • Housekeepers

  • Cook/Housekeepers

  • Executive Housekeepers

  • Nannies

  • Laundresses

  • Elder Caregivers

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© PORTICO INC., 2018

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