PORTICO INC.

Toronto family is seeking an experienced live-out Property Manager to oversee the year-round operations of a large lake property in Muskoka. The role is both hands-on and managerial ensuring top-tier property management. The Property Manager will work in coordination with a Toronto-based team. 

 

Applicants must be legally eligible to work in Canada and hold a G-level driver’s license with a clean driver’s abstract (vehicle is provided).

 

The position is live-out, offers a competitive salary, benefits, and paid vacation. The position suits professionals with experience as either a Property Manager working for a private family or someone with experience as a Property Manager for a luxury resort or equivalent.

 

Schedule is Monday – Friday, 8 am – 5 pm, with extended hours and weekend work during peak seasons.

 

KEY RESPONSIBILITIES:

1. Property Maintenance and Upkeep:

• • Perform regular inspections of the cottage property, including buildings, grounds, and equipment.

  • Ensure all facilities, including plumbing, HVAC, electrical systems, and appliances, are in good working order.

  • Coordinate routine maintenance tasks, such as lawn care, snow removal, dock maintenance, and firewood supply.

  • Oversee and manage repairs, ensuring issues are resolved promptly and to high standards.

  • Maintain and service recreational equipment (e.g., boats, ATVs, watercraft).

 

2. Vendor and Contractor Coordination:

• • Source, schedule, and manage contractors for major repairs, renovations, or specialized maintenance (e.g., roofing, painting, pest control).

  • Monitor the performance of vendors to ensure quality service and adherence to schedules and budgets.

  • Obtain quotes and approvals for larger projects or expenses from the property owner.

 

3. Seasonal Preparation:

• • Handle seasonal opening and closing of the property, including water systems, winterizing buildings, and preparing docks and equipment.

  • Conduct seasonal maintenance tasks, such as gutter cleaning, heating system checks, and pest prevention measures.

  • Ensure the property is guest-ready for summer months or special occasions.

 

4. Grounds Management:

• • Oversee landscaping, including lawn care, garden upkeep, tree trimming, and general outdoor aesthetics.

  • Maintain trails, paths, and shoreline areas for accessibility and safety.

  • Monitor and address erosion, drainage, or other environmental concerns on the property.

 

5. Security and Safety:

• • Ensure the security of the property by maintaining locks, alarms, and surveillance systems.

  • Conduct regular safety checks on fire extinguishers, smoke detectors, and carbon monoxide alarms.

  • Develop and implement emergency plans for events such as storms, power outages, or accidents.

 

6. Budget Management and Reporting:

• • Track expenses related to property maintenance. Provide updates to the property owner.

  • Manage a budget for routine operations, maintenance, and unexpected repairs.

  • Provide recommendations for cost-saving measures or improvements to property efficiency.

 

7. Guest and Owner Support:

• • Prepare the cottage for owner or guest stays, ensuring it is clean, stocked, and welcoming.

  • Act as the point of contact for guests, addressing questions or concerns during their stay.

  • Coordinate with property staff after each visit to maintain the property’s readiness.

 

8. Compliance and Regulations:

• • Ensure property complies with local bylaws, environmental regulations, and building codes.

  • Manage permits for docks, water usage, or renovations as required.

 

SKILL REQUIREMENTS:

• • Flexibility to adapt to seasonal demands and shifting priorities.

  • Strong discretion, confidentiality, and professionalism.

  • Lead, train, and manage staff while encouraging a positive work environment.

  • Experience with property systems, task management tools, and inventory control.

  • Proactive problem-solver

  • Ontario Boating license and experience operating marine vessels is an asset.

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PLEASE NOTE: We thank everyone for their application. Unfortunately, only those who qualify for the position may be contacted.

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